Archive for the ‘Administrative’ Category

High energy Woodland Hills Nutrition office/Day Spa looking for a dynamic, organized, and efficient individual to join our team. This is a Part time position which may develop into Full Time. Job responsibilities will include greeting clients, scheduling, answering telephones, preparing supplement orders, filing, and shipping. Basic computer skills required.
<br>

<br>
This is a Temp to Hire entry-level position with tremendous room to grow & develop. Professional & healthy appearance a must. Ideal candidate is local to the West San Fernando Valley. Will be 20-25 hours Monday-Friday.
<br>

<br>
We desire a person who is punctual, hard-working, loves to help people and is able to excel without constant supervision. Email resumes & contact info.

Go to Job Listing

High energy Woodland Hills Nutrition office/Day Spa looking for a dynamic, organized, and efficient individual to join our team. This is a Part time position which may develop into Full Time. Job responsibilities will include greeting clients, scheduling, answering telephones, preparing supplement orders, filing, and shipping. Basic computer skills required.
<br>

<br>
This is a Temp to Hire entry-level position with tremendous room to grow & develop. Professional & healthy appearance a must. Ideal candidate is local to the West San Fernando Valley. Will be 20-25 hours Monday-Friday.
<br>

<br>
We desire a person who is punctual, hard-working, loves to help people and is able to excel without constant supervision. Email resumes & contact info.

Go to Job Listing

We are a very busy Culver City Optometry practice serving the community since 1962. We are looking for a very special person who is highly motivated, dedicated, has exceptional customer service skills who will greet patients, handle very heavy phones and who has the ability to muli-task and make our patients feel like VIP’S.

THIS IS A WONDERFUL OPPORTUNITY FOR THE RIGHT PERSON TO LEARN THE EXCITING OPTICAL BUSINESS WITHOUT HAVING TO GO TO SCHOOL AND PAY FOR IT.

We need someone who works well independently and in a team, VERY RELIABLE, very detailed, quick learner, excellent communication skills. We need someone very personable and outgoing. Light computer skills, light filing. You will also verify patients vision insurance, place incoming phone orders, learn how to do phone sales (giving patients who call our office information on current specials).
<br>
Great long term staff. We are looking to expand our staff. Spanish speaking helpful.

Long term position with benefits including holiday pay, sick pay and medical insurance and vision insurance. We are open Monday thru Saturday. Closed Sunday. You will have one day off during the week. Must have reliable transportation. Helpful to live close to Culver City. Please email resume with a cover letter. In the letter please describe yourself, what type of job you are looking for and why you believe you would be the ideal candidate for this position.

Thank you. We look forward to hearing from you.
<br>
Excellent references please. Immediate opening.

WE ARE INTERVIEWING FOR THIS POSITION NOW!!

Go to Job Listing

Pleasant, energetic women needed to help run a busy 4-surgeon breast cancer center. Job details include: greet and register incoming breast center and surgery patients, coordinate follow-up appointments and information packets for departing patients, some payment collection, perform administrative duties such as receiving mail, answering phones, filing, updating electronic records, and other duties as directed. Excellent benefits!
<br>
Two shifts available: full-time and part-time.

Go to Job Listing

Are you an actor or model? Would you like to talk to actors and models all day and get paid for it? Looking for Sales People, Cold Closers, Appointment Setters, Industry Professionals and Data Entry Specialists. If you’ve ever worked for a Casting Director, Agent or Acting School this is the job for you.
<br>
Start up company – we’ll help build your wallet. To qualify for our Data Entry Position you must have Quickbooks experience. Competitive Pay Scale
<br>

Go to Job Listing

Our very successful small business is looking for a sharp individual that has some bookkeeping experience and wants to grow into a full charge bookkeeper.
<br>

<br>
We will also consider someone with the aptitude and drive to learn our Quickbooks system and grow into our company bookkeeper.
<br>

<br>
Only those interested in a career need apply.
<br>

<br>
Computer skills and a great attitude are a must.
<br>

<br>
Please forward your resume, education and salary history.
<br>

<br>

Go to Job Listing

We are looking for a motivated person to run the downtown office. Job will require answering the phone, scheduling people, and some networking skills. M-F part time and full time. We are looking for someone who wants to grow. CAll FOR A INTERVIEW ASAP
<br>
818-324-1156
<br>

Go to Job Listing

If you are a high-energy/goal-oriented "take-charge" coordinator, this job is for you! Youthful and fast-growing Online Marketing Company is searching for the special-person who will "spin many plates" and amaze everyone with their results. Very strong communications skills and ability to multi-task is a must. We seek a self-starter and a quick study. A leader – not a follower. Organized and experienced. Reliability and Eagerness to assume ever-challenging assignments and new challenges are critical. In other words, we are seeking the World’s Greatest. Are you this person?
<br>

<br>
Background on Company: Hollywood-based Online Marketing Company with a wide diversity of Fortune 500 clients. Exciting growth opportunity for the right candidate.
<br>

<br>
Duties include: light bookkeeping, research, PowerPoint/Quickbooks, Fast typing important, filing, scheduling appointment and travel itinerary, Basic Computer knowledge a MUST. All around Jack-of-All-Trades capabilities. Pride in work and deliverables.
<br>

<br>
Must have own transportation. Office located in Hollywood. Temp-to-Perm position for the right candidate. Shift: 8:30A – 4:30P.
<br>

<br>
If interested in this opportunity, please email csalmore@mworks-inc.com Subject Line "I WANT THIS JOB!". Please attach a cover letter and list of references along with your resume. Recruiters please don’t contact this job poster. No PHONE calls.
<br>

Go to Job Listing

Live-In Executive Assistant wanted for internationally renowned media sexologist and institute director, recently featured on Nightline, as well as on HBO, Playboy and other outlets. You will be answering the phone, filing, doing some online content management, organizing, some writing, and scheduling.

In exchange for your part-time work, we will give you room and board in the Institute’s fabulous spacious loft, including your own private room, DSL, phone, maid service, tech support, bar and kitchen access, some gourmet home-cooked meals, recording studio, erotic art gallery, awesome eclectic ambiance, 17,000 square feet of space to work and play in (basically, $2000/month of room, board & amenities) with an exciting, vibrant, socialist-style, capitalist-oriented community of artists, technologists and sex therapists.

If you are an open-minded, imaginative woman, you will also have the opportunity to earn lucrative commissions doing telephone sex therapy with our company. If you have a car and a good driving record, we will pay your car expenses. This position is not for everybody, but for the right woman, there is tremendous room for growth and an opportunity to “live the dream.”

You must be well-spoken, very responsible, organized, mature, computer literate, self-motivated, with a good phone voice, and the ability to learn simple tasks fairly quickly.

Please take a look at our site before contacting us: http://drsusanblockinstitute.com/

If interested, send resume with email about why you want to work with us to assistant@blockbooks.com. You can also call us at 213.749.1330 and ask for Fritz or Lisa.

Go to Job Listing

Permit Place, Inc. (http://www.permitplace.com), is growing and in need of pro-active, positive, professional and responsible individuals who are passionate about great service, and want to be a part of a special team.

About the Company

Permit Place provides nationwide and local permit management services to retailers, restaurants, owners and developers speeding the difficult and cumbersome process of securing permits; provides banks, title and insurance companies with permit verification services on their assets and provides building permit data as sales leads to the construction supply and finance service industries.

Available Positions

Office Manager

Overall Responsibilities

Manage office of 10 staff members ensuring payroll, AP/AR, office supplies and additional administrative duties are completed timely, accurately and effectively. Assist the CFO in creating systems, processes and procedures to ensure overall operations are completed efficiently by working with all levels of management regarding development, daily operations and scheduling.

Qualifications

Graduation with a degree from a four-year university is required. A degree in Business and/or finance is preferred but not required. Working with a professional service based business such as an Architect, Engineer or Lawyer is preferred. Experience in Construction, Architecture or Engineering is preferred.

We are looking for someone with the following experience:

• Must be detail oriented

• Accounts Receivable/ Accounts Payable

• Minimum Three-years using QuickBooks

• General Ledger/ Journal

• Subscription sales and renewal invoicing

• Proficient with Windows and Office-Word/Excel, Internet

• Bank reconciliation

• Knowledge of cash-based accounting

• Excellent writing and reading skills

• Professional demeanor

• Motivated, responsible, and organized

This position also involves general office responsibilities

• Supplier/ Vendor Contact

• Office and contract organization

• Customer support

• Basic phones, mail

Duties

• Facilitate invoicing process including verifying all projects and reimbursable items are billed to clients as necessary.

• Implement accounts receivable process with new and existing clients to ensure efficient and simple payment process; implement customer service oriented collections processes for outstanding and overdue accounts; weekly monitoring of open invoices allowing for better cash flow projections.

• Manages and processes payroll, ensuring that appropriate reimbursements are given to employees (i.e. mileage, commissions, salaries, hourly and overtime rates). Monitors and tracks overtime which has been approved by other managers or unapproved overtime and taking appropriate action to discipline employees when using unapproved overtime.

• Manages accounts payable process to maximize cash flow in the company.

• Communicates and coordinates with upper management and staff in order to ensure departmental needs and concerns are represented; includes participating in management teams and attending meetings.

• Develop and continually improve systems & processes for accounts receivable, accounts payable, new account intake, billing structures and billing terms. Includes, working with project managers to adjust processes to meet individual client needs as necessary.

• Responsible for all business documentation including but not limited to; receipts, payroll documents, tax documents, and purchase requests.

• Organizing purchase requests. Ensuring that back up documentation is received upon purchase in accordance with standard policies and procedures.

• Assist with developing and updating operations manuals for financial processes and implement by training staff on changes and updates.

• Other duties as assigned.

Please submit your qualifications to the email address below.

Go to Job Listing

I am an internet entrepreneur and I am looking for someone who has experience in data entry, web search, docs preparation etc…
<br>

<br>
I am offering whoever gets the position a salary per hour plus an opportunity to join me with my businesses and make a commission of 50% on any income generated through your referrals etc…
<br>

<br>
Please contact me directly via phone or email.
<br>

<br>
Thank you
<br>

<br>
Martin Parrot
<br>
martin@martinparrot.com
<br>
541.306.6120
<br>
888.243.9989

Go to Job Listing

Small, friendly, veterinary clinic needs front desk receptionist. We are looking for someone who enjoys working with people and likes animals. The job includes answering phones, making appointments, and collecting payments.
<br>

<br>
Pay ranges from $15 to $17 per hour. Experienced only please. Medical insurance is included.
<br>

<br>
Please apply in person Monday, Tuesday, Thursday, or Friday
9:30 to 11:30 or 1:30 to 5:00. Please do not leave messages on our answering machine.
<br>

<br>
Palisades Animal Clinic
<br>
16636 Marquez Ave
<br>
Pacific Palisades, CA 90272
<br>

<br>
Our phone number is 310-454-6503. Our fax number is 310-454-5041.
<br>

<br>
Marquez Ave is off of Sunset Blvd in Pacific Palisades, between the village and Pacific Coast Highway.

Go to Job Listing

Individuals/Expatriates Wanted In the fields below;
<br>
Oil & Gas Jobs
<br>
Accounting finance
<br>
Banking / Financial Services
<br>
Real Estate

Go to Job Listing

A fast-paced growing company located in Los Angeles (Wilshire/Highland) offers multiple administrative assistant / coordinator positions. Strong communication skills, computer skills and experience coordinating and managing vendors are required. 2+ YEARS OF RELATED CORPORATE EXPERIENCE IS REQUIRED.
<br>
<br>
Pay is $12 per hour. Paid overtime is possible.
<br>
<br>
Responsibilities:
<br>
• Define timelines, tasks, and resources for each asset assigned.
<br>
• Coordinate and schedule of all vendors and activities to ensure properties are in ready for sale condition.
<br>
• Oversee activities to ensure timely delivery.
<br>
• Process bids and invoices.
<br>
• Analyze real estate data, and compile reports.
<br>
• Act as operations liaison with Field Service Representatives.
<br>

<br>
Qualifications:
<br>
• Must enjoy working in a fast paced environment with deadlines.
<br>
• Must be detail oriented.
<br>
• Excellent computer skills including MS Excel, Word and Outlook.
<br>
• Excellent organizational skills.
<br>
• Ability to follow instructions and willingness to assume responsibility.
<br>
• Must be able to multi-task and be a team player.
<br>
<br>
Please respond by emailing your resume, salary history, and cover letter. Reference job CA-GL2009 in the subject line of your email (REQUIRED).

Go to Job Listing

Go to Job Listing

One part-time secretarial position is available on weekday afternoons from 2 p.m. to 5 p.m.
<br>

<br>
We seek someone who is dependable, pleasant, detail-oriented, proficient in MS Word, and generally comfortable with technology. We offer a collegial working environment, a competitive wage, and paid parking.
<br>

<br>
To apply, please prepare a properly formatted business letter, addressed to Mr. Baxter, explaining why you are the best candidate for this position. Please submit your letter, via email, to mbnewjob09@gmail.com.

Go to Job Listing

Florence Filter Corporation is a major distributor and assembler of air purification filters since 1971. We are well-know primarily due to our superb customer service. Fast delivery and dealing with customers in a positive manner is our motto in creating growth and resolving disputes.
<br>

<br>
Responsibilities: Supervise a five-person office. Functions of that office include Order Processing, A/R, A/P, G/L (being outsourced), Deposits, Mail, Payroll (being outsourced), Posting, Billing, Obtaining freight quotes, Track shipments, Collections and Credit.
<br>

<br>
Supervisor needs to field questions, resolve issues, make adjustments, resolve conflict, process light H/R issues, keep personnel files, set credit terms, Process benefits and make other decisions to shield from involvement by president of the company.
<br>

<br>
Required skills are knowledge of ten-key-by-touch, Excel, Quickbooks, Mas90 (preferred), basic office functions and quick-study of new software programs. Solid understanding of work flow and office procedures of distributor operations, Lead by example in terms of professionalism, productivity and punctuality, Task oriented with strong follow-through, Excellent communication skills, Quick learner and effective trainer.
<br>

<br>
Send your most impressive resume to epmplyment@florencefilter.com and title the e-mail "Office Supervisor".
<br>

<br>
What we offer:
<br>
A clean-air, non-smoking environment
<br>
A safe and stable environment
<br>
Health Ins benefits
<br>
Dental
<br>
Banking via FFC affiliated credit union
<br>
Paid Vacation and Holidays
<br>
Paid Training
<br>
We are not seasonal and don’t have lay-offs
<br>
We are a small enough company where you can make a difference
<br>

<br>
To learn more about our company contact our web site www.florencefilter.com
<br>

<br>
To be considered you answer the following questions, preferably on your resume or attachment:
<br>
1. Why did you are you leaving your present employment?
<br>
2. Why do you think you are qualified for the Office Supervisor position?
<br>
3. What do you expect in terms of pay?
<br>
4. What do you expect of Florence Filter Corporation that you cannot achieve now?
<br>
5. When are you available for employment?
<br>
6. Where do you see yourself in three years from now in terms of position, responsibilities and pay?
<br>

<br>

Go to Job Listing

We are looking for a local person (MDR, Venice, Santa Monica, Mar Vista) to work in our warehouse location in Marina Del Rey listing and packing books for sale and shipment. Attention to detail, computer experience and ability to self monitor performance required.
<br>

<br>
Hours are part time, mostly weekends to start.

Go to Job Listing

<br>

<br>

<br>

<br>
Looking for reliable
<br>
Part Time Secretary – Office Assistant for home office.
<br>

<br>

<br>
Requirements:
<br>
Good written English skills
<br>
Proficiency in Microsoft Word , Outlook and Excel
<br>
Good organizer
<br>

<br>

<br>
Responsibilities include but are not limited to:
<br>

<br>
Checking and responding to e-mails
<br>
Phone calls, fax, copies etc.
<br>
Filing,
<br>
Data entry
<br>
Direct Assistant to Executive
<br>

<br>

<br>
Location: West Los Angles
<br>
Offer very flexible hours (approx. 10 hrs/week)
<br>
Compensation: subject to negotiation
<br>

<br>

Go to Job Listing

A young, successful Entrepreneur who is well established with three companies www.EntResults.com/ www.lgrico.com / www.clubhookups.com
<br>

<br>
Qualified individual who can provide Executive support to the Owner and Managers. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person, internet, and phone interaction.
<br>

<br>
Duties will include:
<br>
-Managing the Owners Calendar / Scheduling Meetings and Appointments.
<br>
-DAILY Calling / Emailing leads. Inputting leads into a database and following up w/ Owner with hot to warm leads.
<br>
-Submitting Contracts and Collecting Deposits / Creating a new file for every new client.
<br>
-Setting up Email Accounts / Re-setting passwords / Up-loading photo galleries
<br>
-Submitting Marketing materials for potential clients. Build database for future clients. Cold Calling.
<br>
-Prioritize projects on a daily bases and assign them to the appropriate Department / Individual.
<br>
-Customer Support – Dealing with customer issues and Ticketing Service issues
<br>
-Needs to be comfortable solving computer issues (software or internet glitches or new ways to work on computer) and have constant internet access.
<br>
-DAILY QuickBooks Online duties include: A/P, A/R, Recording payroll, Invoicing for charge-backs, vendor and client contact, cash receipts, credit card coding and bank reconciliation / COLLECTIONS.
<br>
-Real Estate background and able to post Open-Houses / Up-load pictures / Edit Listings into Winforms –Online & MRMLS (Basic Training can be provided)
<br>
-Assisting Multiple Managers with various tasks. Meet and greet clients and visitors.
<br>
-Running errands / Making Bank Deposits
<br>

<br>
The following is required:
<br>
1. High School diploma required. AA preferred.
<br>
2. Intermediate PC proficiency and strong skills in MS Office: Work / Excel / Outlook
<br>
3. Quick-Books Online (May be TESTED)
<br>
4. Be internet research and technical savvy, have excellent communication skills both written and orally. Ability to type 50wmp
<br>
5. MINIMUM of 5+ Administrative Assistant experience
<br>
6. Must have strong organization skills and pay great attention to details, very organized and thorough, and need to be able to meet time project DEADLINES.
<br>
7. The ability to work with minimal supervision but still be part of a team
<br>
8. Sales Experience a MUST with Marketing background or experience is a plus
<br>
9. Ability to use Photocopiers / Fax Machines / Compose Emails / Manage Databases.
<br>
10. Needs to be a self-starter who doesn’t need to be micro-managed.
<br>
11. Excellent time management skills and multi-tasking ability.
<br>
12. Must be able to maintain a high level of confidentiality.
<br>
13.Daily Extensive follow-up needed.
<br>
14. Must have a valid California driver’s license, and valid car insurance.
<br>
15. Most importantly: YOU MUST LOVE DOGS!!!
<br>

<br>
You will be sitting next to the owner and will expect productivity. It’s never a dull moment. You will be kept VERY busy. He REWARDS GENEROUSLY to those who demonstrate taking initiative and the desire to grow with the company.

There will be a probation period and your pay rate WILL increase BUT depending on your hard-work, dedication and determination. The owner truly REWARDS to those that demonstrate it. Even in such a bad economy, this company is GROWING.

If you are the type of person who is constantly looks at the clock, or constantly on the phone / text messaging / emailing for PERSONAL USE – DO NOT APPLY!

<br>

<br>
Please Email resume with cover letter through the post by email. Both cover letter and resume or cv needs to be attached AND be copied and pasted into the body of the email. If you don’t follow such directions, your email will be automatically deleted.
<br>

<br>
Will need three references. They will be checked.
<br>

<br>
Interviews to begin immediately, only by appointment! Position to start Monday February 09, 2009 or when the right candidate is found.
<br>

<br>
ONLY serious candidates to be considered with all skills mentioned above.
<br>
Need to be available Monday through Friday during business hours 9:00am – 6:00pm
<br>

<br>
Entertainment Results is an equal opportunity employer committed to employment practices that are free of discrimination. All candidates for employment will be considered solely on the basis of merit, competence, and qualifications; consideration will not be influenced in any manner by an individual’s race, color, religion, national origin, marital status, sex, sexual orientation, disability (physical or mental), medical condition, or age.
<br>

Go to Job Listing